Annual General Meeting (AGM)

MEETING LINKS | VOTING INFORMATION| BYLAW & RULE CHANGE PROPOSALS | NOMINATIONS| DOCUMENTS

The 2022 Annual General Meeting (AGM) is scheduled for Saturday, February 5th 2022 and will be held virtually.

AGM Information

SCHEDULE OF THE DAY

Adult Council Meeting - Starts at 9:00 AM*
General Council Meeting- Starts at 10:00 AM*
Youth Council Meeting - Starts after the conclusion of the General Meeting*

*Times subject to change.

MEETING LINKS

Adult Council Meeting
General Council & Youth Council Meeting

There will be one Zoom link for the Adult Council Meeting and a second Zoom link that will be used for both the General Council and Youth Council Meetings.

After the Adult Council Meeting, Adult representatives will need to switch to the General Council Meeting link.

After the General Council Meeting, all Youth representatives should remain in the Zoom meeting room and we will start the Youth Council Meeting after a short break.

Per GSSA Bylaw 8.1.6: It shall be the responsibility of each Affiliate to have in attendance at GSSA AGM, GSSA SAGM, and the Adult and Youth Council meetings, a minimum of one member to represent each of its Affiliate’s interests. Affiliate representation is mandatory at all meetings.

Per GSSA Bylaw 8.6.1 The State Registrar shall determine the number of players an affiliate has properly registered and for which they have submitted payment. In order to vote, ensure your club or league invoices are paid in full and your balance is zero. Click here to learn how to see your outstanding registration invoices (youth)

To receive full voting recognition, if a joint association, you must have two separate credentialed individuals participate. i.e. – no single username will be allowed to vote for more than one entity / group.

VOTING INFORMATION

GSSA will be utilizing eBallot to fulfill our voting needs during the General Council Meeting, Adult Council Meeting and Youth Council Meeting.

All Member Affiliates with a credentialed vote will receive their eBallot credentials prior to the AGM. If no email is provided when requested, the eBallot credentials will be sent to the primary contact email from the club's most recent affiliation application.

Please refer to our Recommended Best Practices and Troubleshooting Guide for more information on eBallot and how it will be used.

If you did not receive an eBallot credential, please check our Credentials Report to ensure that your club has an eligible vote. For voting questions, please contact Matt Dellaria.

BYLAW & RULE CHANGE PROPOSALS

Nominations to the Board of Directors are open Nominations from the floor will not be permitted, with the exception of vacancies that are created during the Annual General Meeting. Nominations will be presented for election at the Annual General Meeting.

Click here to review bylaw and rule change proposals.

The deadline for submission was December 15, 2021 at midnight.

NOMINATIONS

The Nominations Committee have reviewed nominations for the 2022 Board of Directors. The following positions will be presented for election at the Annual General Meeting. The deadline for submission was December 15, 2021 at midnight. Nominations for the following position swill be communicated to the membership 30 days prior to the AGM.